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ATTENDANCE CODES in I.C. 

ATTENDANCE CODES in I.C. 

An absence that has not been
cleared by a parent / guardian / caregiver changes to a “CUT” if not cleared within 48 hours.
 
ACT  
School-related activity (Field trips, Leadership, Vocal and Instrumental Music, Theater, Dance, Sports)
ADM
Student was meeting with their Assistant Principal or Counselor
CUT
Absence that was not cleared within 48 hours
CNS
Class not in session
EDE
Early dismissal excused (illness, court, funeral, school activity, etc.)
EDU
Early dismissal unexcused (early dismissal due to personal reason)
EDY
Excused tardy
EXC
Excused absence (funeral, court appearance, college visit, etc.)
HHC
Home hospital complete HHN Home hospital incomplete
ILL
Absence due to illness or a medical appointment
INH
In-house suspension
ISC
Independent study complete
ISN
Independent study incomplete
PBS
Present in class before suspension
SUS
Suspension
TDY
Tardy (tardy due to personal reason not excused per State Ed Code)
UNX
Unexcused absence (personal absence not excused per State Ed Code)
VP
Verified present (Student was present for only one period)
VT
Verified tardy (Student was present for only one period, and was marked tardy or excused tardy)
VTY
More than 30 minutes tardy (cannot be marked by teachers – let attendance office know).

Attendance Office

MONTE VISTA ATTENDANCE POLICY

MONTE VISTA ATTENDANCE POLICY

 
 
Remember, it is the responsibility of the parent/caregiver to correct all absences with the MV Attendance Office within two (2) school days. Failure to do so will result in a CUT for each absence.
 
 
ATTENDANCE POLICY FOR MONTE VISTA HIGH SCHOOL

Students and their parents are responsible to report individual attendance within 48 hours. Please review the attendance policy and adhere to the rules and regulations. It is the policy of SRVUSD that regular attendance and classroom participation are essential to a good education. Therefore, students shall attend and be punctual to all classes and activities to which they are assigned. If a student does not attend class and has not received teacher approval to be working elsewhere, the absence is considered a CUT. It is the responsibility of the parent to verify all absences.
 
A doctor’s note is required as proof of absence for a medical appointment. The note may be faxed directly from the doctor’s office to our Attendance Office (925) 743-1744.
 
An absence that has not been cleared by parents/guardians/caregivers changes to a “CUT” if not cleared within 48 hours.
 
All absences, partial or full day, must be cleared within 48 hours of return to school or they will automatically be considered a CUT. See below for more details.
 
EMAILS ARE NOT PERMITTED TO REPORT ABSENCES. ABSENCES MUST BE CALLED IN.
 
 
Student responsibility for an absence includes
 
  • Pick up the off campus pass from the MV Attendance Office window PRIOR to class starting (see below for process).
  • Show the pass to the teacher before class starts and then leave class at the designated time. Do not leave classroom without a pass.
  • Sign out at the MV Attendance Office window before leaving campus. If a student leaves campus without signing out in the Attendance Office, it will be marked as a CUT 
  • Students should work with their teachers to complete all make-up work within a timely and reasonable manner, commensurate with the length of their absence, and according to the course policy.
     
 
FULL DAY ABSENCES
 
Parents/Guardians/Caregivers: when calling your student out of school due to illness, please briefly detail symptoms of they illness on the attendance line. If any of the symptoms described are identified by the Contra Costa Health Department, refer to the SRVUSD Covid-19 Requirements for the next steps. If you choose not to leave illness details, you will receive an email from the MV Attendance Office with additional information. It is our responsibility to maintain the health and safety of our school community and we ask for your cooperation. Your student’s private health information will not be shared beyond administrative or nursing staff.
 
Please provide the following information:
  • Student’s legal name (please spell). No nicknames, please!
  • Student's grade-level
  • Reason for absence (failure to provide a reason will be marked as unexcused)
  • Date(s) of the absence 
  • Your name and relationship to the student
 
 
PARTIAL DAY ABSENCES
 
It is the responsibility of the parent/guardian/caregiver to correct all absences by calling the MV Attendance Office within two (2) school days**. Failure to do so will result in a CUT for each absence. Emails are not permitted to report any absences.

**AR 5113 states that all absences which are not cleared within two (2) days after a student's return to school shall be recorded as unexcused (CUT).
 
 
ARRIVING LATE TO SCHOOL
 
Students who are not in the classroom when the bell rings are considered tardy and/or absent. Students must always sign in at the MV Attendance Office upon arrival before going to class even if a parent has called in. Failure to sign in will result in a cut, even if the student goes straight to class. Parents cannot clear these types of absences. NO EXCEPTIONS. Parents, please report all tardies and or absences.
 
 
LEAVING EARLY FROM SCHOOL
 
A call from parent/guardian/caregiver must be received PRIOR to the student leaving campus. Students must pick up an early release PASS prior to the class they are leaving (this gets them out of class). Additionally, students must sign out at the MV Attendance Office after leaving their class but before leaving campus. Failure to sign out will result in a CUT for any missed classes.
 
Parents/guardians/caregivers cannot clear these cuts. This is a safety policy that is strictly enforced. NO EXCEPTIONS. 

If a student becomes ill while at school (not feeling well, migraine, sick, etc.), they must report to the nurse's office immediately. 
 
 
PLEASE NOTE:
Monte Vista High School is a closed campus per SRVUSD Board Policy and therefore students MAY NOT leave the campus without an approved pass during lunchtime or any other time during the school day. Leaving campus without signing out and a parent call is considered a CUT and recorded in the student's attendance records.
 
 
 
TYPES OF EXCUSED ABSENCES

1. Illness (if over 10 days, a doctor's note is required)
2. Medical appointments (with a note from the doctor’s office)
3. Funeral services (immediate family)
4. Approved, school-related activities
5. Court appearances (with a note from the court)
6. Observation of religious holiday per District Policy
7. Family emergency
8. Pre-Informed Absences (5 days or more with completed contract - see below "INDEPEDENT STUDY CONTRACTS)
9. College visits/tours with a note.
 
 
 
TYPES OF UNEXCUSED ABSENCES
 
  1. Personal/personal business
  2. Out of town/vacations
  3. Non-school related sport events/competitions/tournaments
  4. Car trouble/traffic/carpool issues
  5. Oversleeping
  6. Medical appointments (video or in-person) without doctor's note
 
 
ILLEGAL ABSENCES
 
  1. Cutting/leaving class without permission.
  2. Forged phone call or no phone call from parent/caregiver prior to student leaving campus.
  3. Failure to sign in or out of school prior to leaving campus.
  4. Failure to clear absence within 48 hours of returning to school.
     

CONSEQUENCES FOR ILLEGAL ABSENCES
 
Repeated offenses may require a parent/caregiver contact. No make-up of class work is allowed for these reasons.
 
In addition to the following the “drop” procedure, students can receive disciplinary action due to cutting classes including work detail, Saturday School, and suspension. This policy restarts each semester.
 
  1. Home teaching: is available for extended illnesses. Contact the student's Counselor.
  2. Parent/Guardian/Caregiver Contacted by Teacher
    Parent/Guardian/Caregiver Contact/Conference
    Possible loss of credit
 
 
INDEPENDENT STUDY
 
To request an Independent Study Contract, a parent/guardian/caregiver must submit a completed form to the MV Attendance Office. Click here for an Independent Study Request Form. The Independent Study program is available to students who are not able to be at school for 5 or more consecutive school days (AR 6158). This program provides students with the opportunity to maintain their grades and credits for their classes.
  • 5-10 day Independent Study contract must be requested at least THREE DAYS in advance
  •  11+ day Independent Study contract must be requested (and the principal must be contacted) at least FIVE DAYS in advance.
 
 
TARDY POLICY
 
Students are expected to be present in the classroom when the bell rings. An unexcused tardy is defined as being late to class without written notification from a staff member, and cannot be cleared. This policy is in effect for each semester.
 
  1. Verbal warning by teacher
    2. Written notice to student/parent/guardian/caregiver by teacher
    3. Monday school
    4. Suspension/parent/guardian/caregiver contact/contract established
 
 
MISSING THE LAST TEN SCHOOL DAYS FOR 2022-23 AND INDEPENDENT STUDY CONTRACTS AT THE END OF THE SCHOOL YEAR
 
Students should be in attendance through the last day of school, June 1, 2023, to maintain their enrollment status at their current school. Independent study contracts will not be issued the last 10 days of school. All independent Study contract work must be finished and submitted by May 17, 2023 in order for work to be graded and attendance to be recorded.

If your child must leave school earlier than 10 school days (May 18 or earlier) before the last day of school and does not return before the end of the school year, your child may be subject to the following consequences:
  • Incomplete or lowered final grades
  • Review by school/district attendance review board
  • Unenrolled and placed on the waitlist upon re-enrollment, if space is not available.
 
If your student is unenrolled, there may not be a space at the current school for your student to return in the fall. In this case your student may have to be diverted to another elementary school in the district. Middle and High school students may not be able to access their elective choices if they reenroll upon their return.

 
Please note: In accordance with California Education Codes 48205 and 48260, and District Board Policy and Administrative Regulation 5113, any student who misses 3 or more school days without a valid excuse, as defined by AR 5113, shall be reported as truant to the District attendance supervisor.


MISSING THE FIRST THREE DAYS OF SCHOOL 2022-23
As you plan your summer vacation, be aware that school begins on Wednesday, August 10, 2022. Some of our schools are very full and may have wait lists.
  • If your child does not attend the first three days of school, your student may lose their space at your resident school site and be diverted to another school. If there is not space at your resident school when you return, your child will be placed at the closest school based on space availability.
  • If you know your student will be missing the first three days, or more, of school please send an email to the principal and office manager/attendance staff at your student’s school site.
ATTENDANCE PHONE LINES

ATTENDANCE PHONE LINES

A-G Absence Line:
Eva Bruckner (925) 552-2890

H-O Absence Line:  
Nina Gellerman (925) 552-2806
 
P-Z Absence Line: 
Jennifer Kindle (925) 552-2817
 
 
Office hours are 7:30am. to 4:00pm. on school days. Please report all absences by 9:00am. to be cleared before the automated phone call home at 10:00am. 
 
Please see the Student Handbook for the complete attendance policy. 
MISSING THE FIRST 3 DAYS or LAST 10 DAYS of SCHOOL

MISSING THE FIRST 3 DAYS or LAST 10 DAYS of SCHOOL

MISSING THE FIRST THREE DAYS OF SCHOOL 2022-23

As you plan your summer vacation, be aware that school begins on Wednesday, August 10, 2022. Some of our schools are very full and may have wait lists.

  • If your child does not attend the first three days of school, your student may lose their space at your resident school site and be diverted to another school. If there is not space at your resident school when you return, your child will be placed at the closest school based on space availability.
     
  • If you know your student will be missing the first three days, or more, of school please send an email to the principal and office manager/attendance staff at your student’s school site.
 
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MISSING THE LAST TEN SCHOOL DAYS FOR 2022-23

Students should be in attendance through the last day of school, June 1, 2023, to maintain their enrollment status at their current school. Independent study contracts will not be issued the last 10 days of school. All independent Study contract work must be finished and submitted by May 17, 2023 in order for work to be graded and attendance to be recorded.

If your child must leave school earlier than 10 school days before the last day of school and does not return before the end of the school year, your child may be subject to the following consequences:
  • Incomplete or lowered final grades
  • Review by school/district attendance review board
  • Unenrolled and placed on the waitlist upon re-enrollment, if space is not available.

If your student is unenrolled, there may not be a space at the current school for your student to return in the fall. In this case your student may have to be diverted to another elementary school in the district. Middle and High school students may not be able to access their elective choices if they reenroll upon their return.

Please note:
In accordance with California Education Codes 48205 and 48260, and District Board Policy and Administrative Regulation 5113, any student who misses 3 or more school days without a valid excuse, as defined by AR 5113, shall be reported as truant to the District attendance supervisor.