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ATTENDANCE CODES in I.C.
ATTENDANCE CODES in I.C. ![]()
ATTENDANCE CODES in I.C.
An absence that has not been
cleared by a parent / guardian / caregiver changes to a “CUT” if not cleared within 48 hours.
cleared by a parent / guardian / caregiver changes to a “CUT” if not cleared within 48 hours.
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ACT
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School-related activity (Field trips, Leadership, Vocal and Instrumental Music, Theater, Dance, Sports)
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ADM
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Student was meeting with their Assistant Principal or Counselor
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CUT
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Absence that was not cleared within 48 hours
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CNS
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Class not in session
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EDE
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Early dismissal excused (illness, court, funeral, school activity, etc.)
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EDU
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Early dismissal unexcused (early dismissal due to personal reason)
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EDY
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Excused tardy
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EXC
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Excused absence (funeral, court appearance, college visit, etc.)
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HHC
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Home hospital complete HHN Home hospital incomplete
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ILL
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Absence due to illness or a medical appointment
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INH
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In-house suspension
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ISC
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Independent study complete
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ISN
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Independent study incomplete
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PBS
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Present in class before suspension
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SUS
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Suspension
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TDY
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Tardy (tardy due to personal reason not excused per State Ed Code)
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UNX
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Unexcused absence (personal absence not excused per State Ed Code)
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VP
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Verified present (Student was present for only one period)
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VT
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Verified tardy (Student was present for only one period, and was marked tardy or excused tardy)
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VTY
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More than 30 minutes tardy (cannot be marked by teachers – let attendance office know).
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Attendance Office
NEW "WORKFLOW" SCANNING SYSTEM
(August, 2022)NEW "WORKFLOW" SCANNING SYSTEM![]()
(August, 2022)
NEW "WORKFLOW" SCANNING SYSTEM
Our new Workflow system requires students to scan into each class. Tardies and absences are automatically recorded by the system. Also beginning on August 22nd, tardies and cuts to class will start to “count” and students with excessive tardies and cuts will be assigned detentions according to the following schedule, as noted in our Student Handbook.
MONTE VISTA ATTENDANCE POLICY
MONTE VISTA ATTENDANCE POLICY![]()
MONTE VISTA ATTENDANCE POLICY
Please review the attendance policy and adhere to the rules and regulations. It is the policy of SRVUSD that regular attendance and classroom participation are essential to a good education. Therefore, students shall attend and be punctual to all classes and activities to which they are assigned. If a student does not attend class and has not received teacher approval to be working elsewhere, the absence is considered a CUT. It is the responsibility of the parent/caregiver to verify all absences within 48 hours. Failure to do so will result in a CUT for each absence.
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TARDY / CUTS POLICY and DETENTIONS
UPDATED AUGUST, 2022
Students are expected to be present in the classroom when the bell rings. An unexcused tardy is defined as being late to class without written notification from a staff member, and cannot be cleared. This policy is in effect for each semester.
Our new Workflow system requires students to scan into each class. Tardies and absences are automatically recorded by the system. Students with excessive tardies and cuts will be assigned detentions according to the following:
TARDIES
- Five tardies = 1 hour detention
- Ten tardies = 2 hours detention (cumulative)
- Fifteen tardies = 3 hours detention (cumulative)
- Students with more than 15 tardies will be referred to their administrator.
CUTS
- Three period CUTS = 1 hour detention
- Six period CUTS = 2 hours detention (cumulative)
- Nine period CUTS = 3 hours detention (cumulative)
- Students with more than nine period CUTS will be referred to their administrator.
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CLEARING ABSENCES
EMAILS ARE NOT PERMITTED TO REPORT ABSENCES. ABSENCES MUST BE CALLED IN.
A doctor’s note is required as proof of absence for a medical appointment. The note may be faxed directly from the doctor’s office to our Attendance Office fax number: (925) 743-1744.
All absences, partial or full day, must be cleared within 48 hours of return to school or they will automatically be considered a CUT.
STUDENT RESPONSIBILITY for an absence:
- Pick up the off campus pass from the MV Attendance Office window PRIOR to class starting (see below for process).
- Show the pass to the teacher before class starts and then leave class at the designated time. Do not leave classroom without a pass.
- Sign out at the MV Attendance Office window before leaving campus. If a student leaves campus without signing out in the Attendance Office, it will be marked as a CUT
- Students should work with their teachers to complete all make-up work within a timely and reasonable manner, commensurate with the length of their absence, and according to the course policy.
FULL DAY ABSENCES
Parents/Caregivers:
When calling your student out of school due to illness, please briefly detail symptoms of they illness on the attendance line. If any of the symptoms described are identified by the Contra Costa Health Department, refer to the SRVUSD Covid-19 Requirements for the next steps. Your student’s private health information will not be shared beyond administrative or nursing staff.
Please provide the following information when uyou leave the voice mail message:
- Student’s legal name (please spell). No nicknames, please!
- Student's grade-level
- Reason for absence - necessary!
- Date(s) of the absence
- Your name and relationship to the student
PARTIAL DAY ABSENCES
All absences, partial or full day, must be cleared within 48 hours of return to school or they will automatically be considered a CUT.
**AR 5113 states that all absences which are not cleared within two (2) days after a student's return to school shall be recorded as unexcused (CUT).
**AR 5113 states that all absences which are not cleared within two (2) days after a student's return to school shall be recorded as unexcused (CUT).
ARRIVING LATE TO SCHOOL
Students who are not in the classroom when the bell rings are considered tardy and/or absent. Students should sign in at the MV Attendance Office upon arrival before going to class even if a parent has called in. Students also need to scan in when they arrive at their class. Failure to scan in will result in a cut.
LEAVING EARLY FROM SCHOOL
A call from parent/caregiver must be received PRIOR to the student leaving campus. Students must pick up an early release PASS prior to the class they are leaving (this gets them out of class). Additionally, students must sign out at the MV Attendance Office after leaving their class but before leaving campus. Failure to sign out will result in a CUT for any missed classes.
Parents/caregivers cannot clear these cuts. This is a safety policy that is strictly enforced. NO EXCEPTIONS.
If a student becomes ill while at school (not feeling well, migraine, etc.), they must report to the nurse's office immediately.
IMPORTANT: Monte Vista High School is a closed campus per SRVUSD Board Policy and therefore students MAY NOT leave the campus without an approved pass during lunchtime or any other time during the school day. Leaving campus without signing out and a parent call is considered a CUT and recorded in the student's attendance records.
TYPES OF EXCUSED ABSENCES
1. Illness (if over 10 days, a doctor's note is required)
2. Medical appointments (with a note from the doctor’s office)
3. Funeral services (immediate family)
4. Approved, school-related activities
5. Court appearances (with a note from the court)
6. Observation of religious holiday per District Policy
7. Family emergency
8. Pre-Informed Absences (5 days or more with completed contract - see below "INDEPEDENT STUDY CONTRACTS)
9. College visits/tours with a note.
TYPES OF UNEXCUSED ABSENCES
- Personal/personal business
- Out of town/vacations
- Non-school related sport events/competitions/tournaments
- Car trouble/traffic/carpool issues
- Oversleeping
- Medical appointments (video or in-person) without doctor's note
ILLEGAL ABSENCES
- Cutting/leaving class without permission.
- Forged phone call or no phone call from parent/caregiver prior to student leaving campus.
- Failure to sign in or out of school prior to leaving campus.
- Failure to clear absence within 48 hours of returning to school.
CONSEQUENCES FOR ILLEGAL ABSENCES
Repeated offenses may require a parent/caregiver contact. No make-up of class work is allowed for these reasons.
In addition to the following “drop” procedure, students can receive disciplinary action due to cutting classes including consequences such as work detail, detention, or suspension. This policy restarts each semester.
INDEPENDENT STUDY
To request an Independent Study Contract, a parent/caregiver must submit a completed form to the MV Attendance Office. Click here for an Independent Study Request Form. The Independent Study program is available to students who are not able to be at school for 5 or more consecutive school days (AR 6158). This program provides students with the opportunity to maintain their grades and credits for their classes.
- 5-10 day Independent Study contract must be requested at least THREE DAYS in advance
- 11+ day Independent Study contract must be requested (and the principal must be contacted) at least FIVE DAYS in advance.
ATTENDANCE RECORDER PHONE LINES
ATTENDANCE RECORDER PHONE LINES![]()
ATTENDANCE RECORDER PHONE LINES
Please note: You will reach a recorded line. Please leave a voicemail with the requested information. Our Attendance Secretaries are retrieving these messages continuously.
A-G Absence Line:
Eva Bruckner (925) 552-2890
H-O Absence Line:
Nina Gellerman (925) 552-2806
P-Z Absence Line:
Jennifer Kindle (925) 552-2817
Jennifer Kindle (925) 552-2817
Office hours are 7:30am. to 4:00pm. on school days. Please report all absences by 9:00am. to be cleared before the automated phone call home at 10:00am.
Please see the Student Handbook for the complete attendance policy.
MISSING THE LAST 10 DAYS or FIRST 3 DAYS of SCHOOL
MISSING THE LAST 10 DAYS or FIRST 3 DAYS of SCHOOL![]()
MISSING THE LAST 10 DAYS or FIRST 3 DAYS of SCHOOL
MISSING THE LAST TEN SCHOOL DAYS FOR 2022-23
Students should be in attendance through the last day of school, June 1, 2023, to maintain their enrollment status at their current school. Independent study contracts will not be issued the last 10 days of school. All independent Study contract work must be finished and submitted by May 17, 2023 in order for work to be graded and attendance to be recorded.If your child must leave school earlier than 10 school days before the last day of school and does not return before the end of the school year, your child may be subject to the following consequences:
- Incomplete or lowered final grades
- Review by school/district attendance review board
- Unenrolled and placed on the waitlist upon re-enrollment, if space is not available.
If your student is unenrolled, there may not be a space at the current school for your student to return in the fall. In this case your student may have to be diverted to another elementary school in the district. Middle and High school students may not be able to access their elective choices if they reenroll upon their return.
Please note:
In accordance with California Education Codes 48205 and 48260, and District Board Policy and Administrative Regulation 5113, any student who misses 3 or more school days without a valid excuse, as defined by AR 5113, shall be reported as truant to the District attendance supervisor.
Please note:
In accordance with California Education Codes 48205 and 48260, and District Board Policy and Administrative Regulation 5113, any student who misses 3 or more school days without a valid excuse, as defined by AR 5113, shall be reported as truant to the District attendance supervisor.
MISSING THE FIRST THREE DAYS OF SCHOOL 2023-24
As you plan your summer vacation, be aware that school begins on Thursday, August 10, 2023. Some of our schools are very full and may have wait lists.- If your child does not attend the first three days of school, your student may lose their space at your resident school site and be diverted to another school. If there is not space at your resident school when you return, your child will be placed at the closest school based on space availability.
- If you know your student will be missing the first three days, or more, of school please send an email to the principal and office manager/attendance staff at your student’s school site.
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